rewrite the whole site

Signed-off-by: Lars Wirzenius <liw@liw.fi>
Sponsored-by: author

1 files changed, 0 insertions, 128 deletions

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-Keeping track of files
-======================
-
-There are two kinds of files you need to keep track of: those related
-to current affairs, and those you archive for possible future use. These
-have different usage patterns, and may need different kinds of handling.
-
-Current files (also called "pending and support") are for active projects.
-You may need to access these files at a moment's notice, so they should
-be at hand.
-
-Archived files are needed rarely, possibly never. Access times may be
-longer, but it should still be easy to find them. An archive is useless
-unless you can find things from it when you need them.
-
-Files may be digital or on paper. You may have current files on your
-computer, and on paper, and ditto for archived files. This might not
-affect the way you organize them: much of the organization is dependent
-on naming and sorting, and it is probably best to use the same naming
-system for both digital and paper files.
-
-You may have other things than documents you need to keep track
-of for some of your projects. For example, one of your projects might
-be to move some artwork to a different country, and the artwork would
-then be part of your current files. Since large paintings are hard
-to keep on your desk, never mind risky, you may want to represent
-them in your GTD system using proxies: instead of putting each painting
-in your "current files" folder, you can put a photo of the painting
-there instead, and store the actual artwork somewhere safe.
-
-There are any number of ways in which papers and computer files
-may be organized. For example, Allen recommends using manilla folders
-for papers, and dislikes hanging folders; others like hanging folders.
-If nothing else, hanging folders seem to be easier to find in at least
-some European countries, whereas manilla folders are considered an
-exotic American delicacy, which cost a premium. 
-
-Some people reject both kinds of folders, and use ring binders. 
-Or envelopes. More important than the physical manifestation of
-the concept of "folder" is how you arrange them, when you have many
-of them.
-
-What seems to work best for me is to have an easy, cheap way to
-have very specific folders (envelopes, tabs in ring binders, whatever).
-Each folder should have very specific kinds of items in it. Thus,
-a folder named "Edinburgh council tax, 2011" would be better than
-"Financial stuff". The former is very specific, the latter would
-quickly grow to be unhelpfully large.
-
-Every folder should be labelled clearly. People with a lousy
-handwriting font might want to invest in a label writer of some
-sort, so that the folders can be labelled in a readable fashion.
-However, clear handwriting, if you have it, works fine too.
-
-Allen recommends a simple alphabetical sorting system for
-folders. Others like two or three levels of keywords. Thus, the
-tax folder from above might instead be called "2011, tax, council, 
-Edinburgh" or "UK, Edinburgh, council tax, 2011". The order of
-the keywords depends on how you're most likely to search for them:
-put the year first, if you think of things mainly in chronological
-order. Put the location first, or the words "council tax" (or "tax, 
-council") first, if those are what you look for first. Whatever
-works for you is best.
-
-You'll eventually gather a fair number of folders, so putting some
-thought into your naming scheme ahead of time helps a bit. However,
-if you've never done this kind of thing before, be prepared to 
-re-do it at least once. ("Be prepared to write a prototype, since
-you'll make one anyway.")
-
-For digital files, having a computer that can quickly do full text
-searches helps a lot. Indeed, you may be tempted to rely on search
-only, and if that works for you, great. However, there are files for
-which full text search won't work, such as images, audio, and video.
-Thus, it is probably best to put your digital, archived files in
-folders named using the same system you use for your paper files.
-
-I recommend having a folder named "Archive" (or something similar
-in your local language), which is the location where all your archived
-files shall be. Under "Archive", you'll create a folder for each 
-topic: these are the folders that correspond to the physical manilla
-folders (or equivalent). Have only one level of these.
-
-    $HOME/Archive/
-      Council tax 2011/
-      Debian DPL plans/
-      Orange GSM prepaid/
-      Talk: Debconf 2010/
-      Three GSM prepaid/
-
-Having only a single level of archive folders makes it easier to
-look for them manually, when full-text search is not available or isn't
-good enough. If you create folders within folders, searching manually
-becomes at least an order of magnitude harder.
-
-Create a folder under "Archive" even if you're only putting a single
-file there. Later you might need to archive a second file together
-with the first one, and if you didn't create the folder beforehand,
-you'll have to move the first file.
-
-The archived files should be left undisturbed. Do not modify them in
-the archive. If you need to start changing them, move them out of the
-archive first, into your current files. It's OK to read from the
-archive, but not change them.
-
-Scanners and shredders
-----------------------
-
-Paper is big and heavy and hard to grep through. Scanning everything
-you put into your paper archive makes it possible to carry it with
-you on your laptop, and often makes it much faster to find a particular
-item, particularly if you can get OCR to work so that your scans result
-in text rather than images. Further, you can more easily make backups
-of your digital documents than of your physical ones.
-
-Scanning everything also often gives you the option of shredding or
-recycling stuff you don't actually need in hardcopy. This is even
-better, since it allows you to reduce the size of your physical archive.
-That, in turn, means it takes up less space (reducing living costs,
-since you can have a smaller home), and makes it easier to move.
-
-However, before you shred, be sure you do not need the physical copy.
-In some countries, tax authorities require the original physical
-document or receipt, for example.
-
-Many devices come with manuals in many languages. Often it is possible
-to find a PDF of the manual from the manufacturer's website, allowing
-you to get rid of the bulky manual.